Compliance Services for Documentum

Comliance Services provide capabilities for retaining and managing content.

These services are:

  • Retention Policy Services
    Determines the length of time a object (document or folder) is retained. For the duration of its applied retention policy the managed object can’t be modified or deleted, although a new version of the object may be created.
  • Federated Records Services
    Managed the content and objects of external repositories with one master repository and created proxy objects for any external objects without importing all content and property information.
  • Records Manager
    The Records Manager inludes discrete modules. The customer can add additional modules that meets their unique requirements.
  • Trusted Content Services
    Enhanced security options on the Content Server like Digital Shredding and Encrypted file store storage areas.
  • Infromation Rights Management Services
    The IRM Policy Server extend the security and access controls on content beyond the repository.
  • Content Intelligence Services

Documentum Records Manager

Documentum Records Manager

Records Manager

RM extends the core Documentum content management capabilities by adding features and functionality.
RM is split into discrete modules. Customers can shoose RM modules that meets their unique requirements.

  • Retention Policy Management: Using RPS as the underlying engine, RM enables users to create, manage, and use retention policies.
  • Security and Access Control: Enhances the security model by providing non-cumulative permissions and the ability to associate permissions with object types. Enhances access control by requiring membership of one or all of a set of designated groups.
  • File Plans: This is an automated control mechanism for permanent system-wide record classification. It specifies how to name, classify, organize, and retain/dispose records.
  • Containment Policies: Specify rules for using a folder hierarchy or a file plan in terms of how it can grow and what actions are permitted within portions of the hierarchy.
  • Naming Policies: Configure naming conventions and enforce them through validation and dynamic name generation.
  • Retention policies: Determines the length of time a document based on operational, legal, regulatory, fiscal or internal requirements.

 Core Content Services

  • library services
    • check-in /check-out
    • Versioning
    • Basic renditioning
    • does not support inport/export capabilities
  • workflow services
  • lifecycle services
  • XML services
    • XML Applications
    • XML Store
    • XML Transformation services
    • XQuery (W3C standard query language for querying collections of XML data. XQuery can be combined with DQL and full-text searches.)
  • Federated Search Services
  • Content Transformation Services
    • Document Transformation Services (DTS)
      Renditions of MS Office or HTML files.
    • Advanced Document Transformation Services (ADTS)
      Renditions of additional formats: Project, Visio, AutoCAD. Creates bookmarks and advanced options for controlling PDF output formats
    • XML Transformation Services (XTS)
      Transform XML wo web formats, mobile formats, PDF, RTF or PostScript
    • Media Transformation Services (MTS)
      create metadata of photos, images and PowerPoint slides
    • Audio/Video Transformation Services
      Extension of the MTS
  • Content Intelligence Services
    Content Intelligence Services analyze the content using linguistic algorithms. CIS creates content related terms, keyword and attributs (metadate).The Services can classify the content into categories according to predefined rules.
  • Content Delivery Platform
    •  Interactive Delivery Services (IDS) formerly Site Caching Services
      IDS and IDSx provide static and dynamic content to a wilde range of network environments. IDS and IDSx supports AJAX (Web2.0) technology between the source and the target. User-generated content can be stored directly into the repository.
    • Interactive Delivery Services Accelerated (IDSx) formerly Site Deployment Services
      IDSx extends the capabilities of IDS.

      • publishing o content to multiple geographic locations by providing target to target reokication (server farms / independent dadacenters)
      • images and flash videos delivered with full metadata using WAN transfer
      • the IDSx transfer protocol utilizes existing network infrastructures and monitors all transfers using Adaptive Rate Control (VOIP, web, email)

Documentum Records Management

Documentum Records Management

Federated Search Services

Optional componet allows external sources of information (DB, website, third-party search environment) to be searched along with the Documentum repositories. If FSS (formerly named Enterprise Content Integration Services (ECIS)) is not installed the external sources are not available for searching.
Federated Search Services function trough a two-step process. First, the query broker maps a query into a format supported by an external information source and then submits the query to the source.Then the query processor receiver the requested information from the external source, extracts the metadata, filters the response, and returns the result.

Extended Search option is a part of FSS, which adds the following features:

  • Smart navigation: Search results are grouped into clusters of related results in the navigation pane.
  • Real-time monitoring: Status of results from various sources is displayed in real time in graphical and tabular formats.
  • Search Templates: A search template is like a saved search with part of the search criteria unspecified. The unspecified portion of the criteria is provided by the user while performing the search based on a template. Search templates are available under the Saved Searches node.

Federated Records Services

Federated Records Services (FRS) based an the Virtual Content Management (VCM). VCM is designated to managed one master repository and many source repositories. Objects are not replicated or dublicated, because in the master repository proxy objects were created for every necessary object from the source. Only relevant metadata is trasferred to the master repository.
allows you to connect remote repositories (Documentum, external whird-party repositories) to manage their content from the master Documentum repository without necessarily importing content into the master Documentum environment. FRS provides the ability to configure which sources are to be imported, processed, and managed by the master environment.
FRS proviedes the ability to create a proxy object within a Documentum repositorx that links to the main object stored in the external repository.